Job Vacancy Announcement: Secretary

Embassy of the Republic of The Sudan is seeking to hire a secretary to join its team, with the following details :

Job Description:

Daily tasks of the position include, but are not limited to:

1. Checking, disseminating, and registering incoming mail.
2. Maintaining updated programmes of the diplomats as directed.
3. Prepare necessary correspondences, including Note Verbale, letters to relevant authorities such as the Ministry of External Affairs, other diplomatic and consular missions, and other authorities, and keeping updated records of all such correspondences.
4. Following up with all necessary procedures pertinent to diplomatic staff members’ visas and extended visas, diplomatic ID cards, airport passes, as well as the Embassy’s official and individual diplomatic vehicles’ relevant procedures such as transfer of ownership, CD licensing and registration, etc.
5. Arrange official meetings and appointments for diplomats and official delegations from Sudan as directed.
6. Arranging accommodations and relevant travel bookings for the staff or delegations as directed.
7. Advise about all Mission procedures as per the guidelines of the Ministry of External Affairs’ guidelines (Protocol Handbook).
8. Providing information and data about government authorities, companies, universities, hospitals in India and any other fields as directed.

Education and qualifications required :

1. University degree, Academic Degree & Diplomas in (B.A, BSc, B.Com, B.Tech or BBA).
2. Mastery of English and Hindi languages (Proficiency in other Indian languages or UN languages is an added advantage).
3. Strong communication skills and the ability to coordinate between different entities.
4. Computer literacy with mastery of basic office packages, such as MS Office especially Word, Excel and Outlook, Preparing presentations using Microsoft PowerPoint or any other software is an added advantage.
5. Knowledge of any Media skills such as (Photoshop, Video editing, Designing) will be highly considered as an advantage.
6. Ability to work under pressure and maintain professional confidentiality.
7. Age must not exceed 40 years.

Work Experience :

1. Preferably relevant work experience in similar other diplomatic/consular missions, Or any relevant work experience in similar secretarial/clerical positions.
2. Never the less, fresh graduates applicants will also be reviewed and considered for competition.

General Terms and requirements :

1. Only short-listed candidates will be contacted.
2. Successful applicant is expected to join the Mission by April 2025.
3. Long term appointment will be pending the successful completion of a probation period.

How to Apply ?

Interested applicants are requested to send their full Curriculum Vitae to the email address: [email protected]
No later than 20th March 2025.

How to Apply ?

• Detailed personal information such as address, date of birth and contact details, etc.
• Educational background, relevant skills, and work experience.
• Cover/application/motivation letter is recommended.